|
|
 HRS4R- OTMR Strategy Action Plan
(https://icmpp.ro/hrs4r_otmr-strategy_action_plan.php)
 |
|
Proposed
ACTIONS
Free text -100 words max
|
GAP Principle(s
)
Retrieved from the
GAP Analysis
|
Timing (at least
by year’s quarter/semes ter)
|
Responsible
Unit
|
Indicator(s) / Target(s)
|
|
Action 1 - Creating a section dedicated to relevant information on research freedom, limitations and opportunities on
the institute’s website
Link: hrs4r_otmr-strategy_action_plan_a1.php
|
1-Research freedom
|
Semester 1/2025
Semester 2/2025
|
Scientific
Council
Scientific
Secretary
IT Department
|
Number
of documents
available
within
section
/
1 new
or updated
document
per year
Number of users
per year /
100 users per year
|
|
Action 2 - Drafting PS- System
Procedure - Research process and posting it on the institute’s website
|
1-Research freedom
4- Professional attitude
|
Semester 1/2025
Semester 2/2025
|
Scientific Council
Scientific
Secretary
IT Department
|
Number
of documents
available
within
section
/
1 new
Number of users
per year /
100 users per year
|
|
Action 3
- Supporting
researchers to perform research activities in other domains
that those specific
to their department
|
1-Research freedom
|
Semester 1/2026
Semester 2/2026
|
Scientific Council
Scientific
Secretary
|
Number
of researchers involved in
research activities not specific
to their department
/ 20 researchers
per year
Number of projects involving
collaboration between departments /
4 projects per
year
|
|
Action 4-Updating the
section
dedicated
to information
on
|
2-Ethical principles
|
Semester 1/2025
Semester 2/2025
|
Commission
of ethics
|
Number of
documents
available
within
section
/ 1
|
|
ethical principles application and Commission of ethics activity on the institute’s
website section Ethics
documents
-
https://icmpp.ro/GEP.php
|
|
Continuously
|
IT Department
|
new
or updated documents
per year
Number
of users per year /
100 users per year
|
|
Action 5 - Maintenance
and development of institutional repository
|
3- Professional responsibilit y
|
Semester 1/2025
Semester 2/2025
Continuously
|
Repository responsible
IT Department
|
Number
of documents
available
/ 50 new documents per year
Number of registered users /
100 registered users per year
|
|
Action 6
- Disseminating to researchers the professional responsibility, on research
methodologies, planning
of
research projects, ethical aspects of research projects, with accent on new
tendencies related to open data, open science, AI.
|
3- Professional responsibilit y
28-Career developmen t
37-
Supervision
and managerial
duties
38-
Continuing
Professional Developmen
t
39- Access
to
research training
and continuous
developmen
t
40- Supervision
|
Semester 2/2025
Semester 2/2026
|
Repository responsible
Ethics
Responsible
|
Number
of training
sessions on professional responsibility per
year / 2 training sessions per year
Number
of trained
researchers on
professional responsibility per year / 40 trained researchers per year
|
|
Action 7
-
Training courses and support for young researchers in
order
to
submit project
proposals within national and
especially international competitions
|
4- Professional attitude
|
Semester 1/2025
Semester 2/2025
|
Scientific Council
PM
Department
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year
|
|
Action 8
- Creating a section, on
ICMPP website,
dedicated
to open
competition calls, research
funding
process
and management of research projects
|
4- Professional attitude
|
Semester 2/2025
Semester 2/2026
|
Scientific Council
Scientific
Secretary
IT Department
|
Number
of documents
available
within
section
/
2 new
or updated documents
per year
Number of users
per year /
100 users per year
|
|
Action 9 - PM Framework/ Guidelines
|
4- Professional attitude
|
Semester 2/2025
Semester 2/2026
|
Scientific Council
Scientific
Secretary
PM
Department
|
Number
of documents
available
within
section
/
1 new
or updated
document
per year
Number of users
per year /
100 users per year
|
|
Action 10 - Translation to English
of
documents regarding contractual and legal obligations and their
publication to
|
5- Contractual and legal obligations
|
Semester 1/2025
Semester 2/2025
Continuously
|
HR compartment
IT Department
|
Documents
regarding contractual
obligations translated to English and published
on institute’s
|
|
institute’s website and https://euraxess.ec.europa.eu/
in order to attract researchers from abroad
|
10-Non discriminati on
|
|
|
website and https://euraxess.ec.europa.e u/ / 1 set of documents regarding contractual obligations translated to English and published online Trend in
the
share of applicants
from abroad / Increasing trend of applicants
from abroad
|
|
Action 11 -
Organizing yearly training sessions on
contractual and legal obligations within
research activity (e.g.: annual workshop on application
of legislation regarding
project financing, patents,
technology
transfer, data
protection and
confidentiality)
and insuring budget for periodic trainings
|
5- Contractual and legal obligations
|
Semester 1/2025
Semester 2/2025
Continuously
|
Scientific
Council
PM & KTT Departments
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year
|
|
Action 12 - Continuing efforts for a Collective labor contract
|
5- Contractual and legal obligations
|
Semester 1/2025
Semester 2/2025
Continuously
|
Top management
Legal
Office ICMPP
Syndicate
|
Number
of collective
labour
negotiation invitations per
year / 1 invitation per year Number
of ICMPP Syndicate
representatives
involved
in
negotiations per
year / 3 representatives per year
|
|
Action 13 - Organizing training sessions on social responsibility
Link: hrs4r_otmr-strategy_action_plan_a13.php
|
6- Accountabili ty
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific
Secretary
HR Department
|
Number
of training
courses
per year / 2 training sessions per year
Number
of trained
researchers
per year / 40 trained researchers per year
|
|
Action 14 -
Dissemination to the
personnel of procurement
process rules within
research projects
|
6- Accountabili ty
|
Semester 2/2025
Semester 1/2026
|
Procurement
office
Legal office
|
Share of researchers with access
to procurement process rules within research projects
(both
in Romanian and English) / 100% researchers with access
to the procurement
process
rules within research projects
|
|
Action 15
- Dissemination to researchers of
good
practices within research activity
|
7-Good
practice in research
36-Relation
with supervisors
37- Supervision
and managerial
duties
38- Continuing
professional developmen t
|
Semester 1/2025
Semester 2/2025
|
Scientific Council
Scientific
Secretary
HR Department
|
Share of researchers that can
access good
practices within research activity (both in Romanian and English)
/
100% researchers with access
to
good practices within research activity
|
|
|
39. Access
to
research training
and continuous
developmen
t
40- Supervision
|
|
|
|
|
Action 16 - Organizing
training sessions
on
data
confidentiality and protection of intellectual property rights
|
7-Good
practice in research
|
Semester 1/2025
Semester 2/2025
|
Juridical Office PM & KTT Departments
|
Number
of training
courses
per year / 2 training sessions per year
Share of trained researchers per
year / 100% researchers
trained
|
|
Action 17 - Training
sessions on
introduction to market
of new technologies,
products
& services
based on research results
|
8- Diseminatio
n,
exploitation of results
|
Semester 1/2025
Semester 2/2026
Continuously
|
KTT Department
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year
|
|
Action 18 - Institutional centralized data bases of ICMPP patents and list of
services and
products for SMEs and
industrial partners periodically updated
&
uploaded on ICMPP website
|
8- Diseminatio
n,
exploitation of results
|
Semester 1/2025
Semester 2/2026
Continuously
|
KTT Department
IT Department
|
Section on
ICMPP website on
patents
and list
of
services
and products for
SMEs and industrial
partners / 1 section
on ICMPP website
Number of users
per year /
100 users per year
|
|
Action 19 - Developing an IP Policy and KTT Guidelines
|
8- Diseminatio
n,
exploitation of results
|
Semester 1/2025
Semester 2/2026
Continuously
|
KTT Department
IT Department
|
Section on ICMPP internal website
on IP Policy and a KTT Guidelines / 1 section on
ICMPP internal website
Number
of users per year /
100 users per year
|
|
Action 20 -
Creating a section on
ICMPP website dedicated to commercialization of research results
and engagement of general public
|
9-Public engagement
|
Semester 1/2025
Semester 2/2025
|
KTT Department Communication Coordinator
IT Department
|
Section on
ICMPP website on
commercialisation
of research
results and
engagement of general
public / 1 section on ICMPP
website
Number of users
per year /
100 users per year
|
|
Action 21 -
Organization of thematic
events dedicated to the
general public
to popularize
ICMPP’s research activities: e.g., ICMPP Open Days,
Researchers’
Night, Flame Laboratory,
Researchers’ Festival
|
9-Public engagement
|
Semester 1/2025
Semester 2/2025
|
Scientific Secretary KTT Department
Communication
Coordinator
|
Number of
thematic events dedicated to the general public
to popularize ICMPP’s research
activities
/ 1 event per year
Number
of persons participating to thematic events / 40 participants
|
|
Action 22 - Organizing seminars for researchers on Science communication to
the general public
Link: hrs4r_otmr-strategy_action_plan_a22.php
|
9-Public engagement
|
Semester 1/2025
Semester 2/2025
|
KTT Department Communication Coordinator
IT Department
|
Number of seminars per year
/ 1 seminar per year
Number
of researchers participating seminar
per
year / 40 researchers
per
year
|
|
Action 23 - Translation to English
of documents regarding
|
10-Non discriminatio
|
Semester 1/2025
Semester 2/2025
|
HR Department
IT Department
|
Number
of
translated to
English of documents
|
|
personnel
recruitment
and their publication
to institute’s
website
and https://euraxess.ec.europa.eu/ in order to attract researchers from abroad
|
n
|
|
|
regarding personnel recruitment and
their publication to
institute’s website and https://euraxess.ec.europa.e u/ 3 documents per
year Number
of users per year /
100 users per year
|
|
Action 24 - GEP
annual
reports published on ICMPP website
|
10-Non discriminatio n
27-Gender
balance
|
Semester 1/2025
Semester 2/2025
|
HR Department
GEP Responsible
IT Department
|
Number of
GEP
reports published on ICMPP website/
1 report per year
Number
of users per year /
100 users per year
|
|
Action 25 -
Drafting new and broader criteria for researchers’
periodic
evaluation
and drafting Internal Methodology for recruitment and research personnel hiring, according to the new
Law no. 183/2024, and posting them
on ICMPP website
in Romanian and English
|
11- Evaluation/
appraisal
systems
12-
Recruitment
|
Semester 2/2025
Semester 1/2026
|
Scientific Council
Scientific
Secretary
HR Department
IT Department
|
Number
of documents
posted on ICMPP
website/ 2
documents per year
Number of users
per year /
100 users per year
|
|
Action 26 - Elaboration of OTM-R
policy
|
12- Recruitment
13- Recruitment (Code)
14-Selection
(Code)
15- Transparenc y (Code)
16-Judging
merit (Code)
17- Variations
in
the chronologica l order of CVs (Code)
18- Recognition of
mobility experience
(Code)
19- Recognition of qualification
s (Code)
20-Seniority
(Code)
21- Postdoctoral appointmen
ts (Code)
|
Semester 1/2025
Semester 2/2026
|
HR compartment
Scientific
Council Steering
Committee
|
OTM-R strategy/policy available
both
in Romanian and English
/ 1
OTM-R
strategy /
policy developed OTM-R strategy/policy published
on HRS4R section on institute’s website
/ 1
OTM-R strategy / policy
publicly available
|
|
Action 27 - Regular use of
|
12-
|
Semester 2/2025
|
HR Department
|
Documents regarding
|
|
https://euraxess.ec.europa.
eu/ not only in the case
of vacant
positions
within
research
projects, but for all available job positions.
|
Recruitment
13- Recruitment (Code)
14-Selection
(Code)
15- Transparenc y (Code)
16-Judging
merit (Code)
17-
Variations
in
the chronologica l order of CVs (Code)
19-
Recognition of qualification
s (Code)
|
Semester 2/2026
|
|
personnel recruitment/selection translated to English and published on
institute’s website and https://euraxess.ec.europa.e u/ / 1 set of documents regarding contractual obligations translated to English and published online Web-based
tools used for recruitment when a
job vacancy is advertised (at least https://euraxess.ec.europa.e
u and https://jobs.mcid.gov.ro)/
100% of job positions adverts
published on
web recruitment tools
Share
of
job adverts posted
on EURAXESS / 100 % of job adverts posted on EURAXESS
|
|
Action 28 - Revising
ICMPP Internal
Regulation and ICMPP
Methodology for
research
personnel recruitment and hiring,
including
provisions of clear
criteria and/or rewards for mentoring
and tutoring activities for young researchers, and posting them
on ICMPP website
in Romanian and in English
|
12- Recruitment
13- Recruitment (Code)
14-Selection
(Code)
15- Transparenc y (Code)
16-Judging
merit (Code)
17- Variations in the
chronologica l order of
CVs (Code)
18- Recognition of mobility
experience
(Code)
19-
Recognition of qualification
s (Code)
20-Seniority
(Code)
21- Postdoctoral appointmen
ts (Code)
33- Teaching
|
Semester 1/2025
Semester 2/2026
|
Scientific Council
Scientific
Secretary
HR
Department
|
Share of staff with access to revised Internal Regulation
and ICMPP Methodology for research personnel recruitment and hiring (date
of last update, ensure that is sent to all staff) / Revised
procedures, 100%
researchers with access to revised procedures
|
|
|
36- Relation with supervisors
37. Supervision
and managerial
duties
|
|
|
|
|
Action 29 - Revising administrative tasks of
human resources compartment
in line with OTM-R mandatory
requirements
|
12- Recruitment
13- Recruitment (Code)
14-Selection
(Code)
15- Transparenc y (Code)
16-Judging
merit (Code)
17-
Variations
in
the chronologica l order of CVs (Code)
19-
Recognition of qualification
s (Code)
|
Semester 1/2025
Semester 2/2026
|
HR Department
|
Revised
administrative
tasks of human resources
compartment in line with
OTM-R mandatory requirements / 1
Revised administrative
tasks for HR personnel
|
|
Action 30 - Developing evaluation competences of
selection commissions members
(trainings, courses)
|
14-Selection
(Code)
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific Council
Scientific
Secretary
HR Department
|
Number
of training
courses
on competences
evaluation for
selection commissions
members / 1 training sessions per year Number
of staff following trainings on competences evaluation
/
5
trained
researchers per
year on competences evaluation Statistics on the composition of commissions / 1 statistic per year
|
|
Action 31 -
Creating a section on
the institute’s
website
dedicated
to mobility opportunities and periodical
monitoring of the
training plan/opportunities of
training vs. available financing
|
18- Recognition of
mobility experience
(Code)
29-Value of
mobility
39-Access
to research
training and continuous
developmen
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific Council
Scientific
Secretary
IT department HR Department Accounting Department
|
Website
section of
mobility opportunities /
1 website
section
on mobility opportunities
Number of
documents
available within website section
/ 5 new/updated
documents on
mobility opportunities per year Number of users per year /
100 users per year
Number
of
internal reports
|
|
|
t
|
|
|
on training plan/opportunities
of
training vs. available
financing
/ 1
per year
|
|
Action 32 - Creating individual career plans for researchers
|
18- Recognition of
mobility experience
(Code)
25-Stability
and permanence of employment
29-Value of
mobility
30-Access
to career
advice
33-Teaching
36- Relation with supervisors
37-
Supervision
and managerial
duties
38- Continuing
Professional Developmen
t
39-Access
to
research
training and continuous
developmen
t
40. Supervision
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific
Secretary
Heads of Laboratories/D
epartments
HR Department
|
Number of
individual career plans
for researchers / 50 plans per year
|
|
Action 33 -
Support
from the PM
Department for
researchers for searching and drafting mobility project applications
|
18- Recognition of
mobility experience
(Code)
29-Value of
mobility
39-Access
to research
training and continuous
developmen
t
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific
Secretary
Heads of Laboratories/D
epartments
HR Department
|
Number
of mobility
project
applications /
10 per year
Number
of researchers who had support/ 10 per year
|
|
Action 34 -
Increasing researcher
number by attracting additional funding, other
national
and
|
22- Recognition of
the
|
Semester 1/2025
Semester 2/2026
Continuously
|
HR Department
PM Department
|
Trend in the share
of applicants
from
outside ICMPP / Share
of applicants
|
|
European funding
|
profession
|
|
|
from
outside ICMPP calculated
on yearly basis,
positive
trend in the share
of
applicants
from
outside ICMPP
Document the list of
candidates that applied to advertised positions, their
compliance to selection criteria
/ 1 document per
year
Evaluation
of
job advertisements in order
to ensure that
they are clear, concise
and outline
the
specific
requirements and
benefits of the
advertised
position
/ 1 updated template
for job adverts per
year
Number
of locations where job vacancies are advertised /
3 locations for each job advert: https://euraxess.ec.europa.e u,
https://jobs.mcid.gov.ro/ and ICMPP website
Feedback given to candidates
on the strengths and
weaknesses
of their application / 100% of candidates to receive
feedback on their application
|
|
Action 35
-
Annual teambuilding/networking event
|
22- Recognition of
the profession
|
Semester 2/2025
Semester 2/2026
Continuously
|
HR Department Accounting Department
|
Number of teambuilding/networking
event/ 1
per year
Number of
employees attending the
event/ 50 per event
|
|
Action 36 -
Annual
seminar on research project
financing programs
to increase access options
to supplementary
financial sources
|
22- Recognition of
the profession
26 - Funding and salaries
|
Semester 1/2025
Semester 2/2026
Continuously
|
PM Department
|
Number
of seminars/
1 per
year
Number of employees
attending the seminar/50 per seminar
|
|
Action 37 - Internal pilot project
for digitalized planning and training
for the
use of institutional research equipment
|
23 -Research environment
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific
Secretary
IT Department
|
Number
of pilot project for digitalized
planning
and training for the
use of institutional research equipment / 1
Number of employees using
digitalized
planning
and training for the
use of institutional research equipment /100
|
|
Action 38 - Diversification
of financing
sources
for research
|
23 - Research
|
Semester 1/2025
Semester 2/2026
|
PM & KTT Departments
|
Number
of new financing
sources for research projects,
|
|
projects, including from enterprises and industry
|
environment
|
Continuously
|
|
including from
enterprises and industry / 5 per year
|
|
Action 39 -
Development of an internal regulation on remote
working for research activities
|
24 - Working conditions
|
Semester 1/2025
Semester 2/2026
Continuously
|
HR Department
|
Number
of
internal regulations on remote working
for research
activities / 1
|
|
Action 40
- Assuring
suitable working
conditions
for researchers, including
for disabled researchers
|
24 - Working conditions
|
Semester 1/2025
Semester 2/2026
Continuously
|
PM & KTT Departments
|
Number
checks on working
conditions for
researchers, including for disabled researchers / 1 per year
|
|
Action 41 - Trainings for laboratory
heads on velvet
leadership
|
24 - Working conditions
|
Semester 1/2025
Semester 2/2026
Continuously
|
Scientific
Secretary
HR Department
|
Number
of Trainings
for laboratory heads
on velvet leadership / 1 per year
Number of laboratory heads attending training
/ 9 per
year
|
|
Action 42 - Annual seminar on
GEP issues
|
27 - Gender
balance
|
Semester 1/2025
Semester 2/2025
|
HR Department
GEP Responsible
|
Number
of seminars/
1 per
year
Number
of participants
to seminar / 50 per year
|
|
Action 43 - Strategy
for career development for researchers
|
28-Career developmen t
29-Value of mobility
30-Access
to career
advice
33-Teaching
36-Relation with supervisors
37- Supervision
and managerial
duties
38-
Continuing
professional developmen t
39-Access
to research
training and continuous
developmen
t
40- Supervision
|
Semester 1/2025
Semester 2/2026
|
Scientific council Scientific Secretary
Heads of
Laboratories
HR Department
|
Number
of
strategies (available both in
Romanian and English) / 1 spread to all
researchers
Career advice system in place
/ 1 implemented career
advice system,
10 researchers per year benefits from
implemented
career advice system
|
|
Action 44-Elaboration
of a policy
on
intellectual
property
rights
and exploitation
of research results and elaboration of KTT Framework
|
31- Intellectual Property Rights
|
Semester 1/2025
Semester 2/2025
|
Scientific council Scientific Secretary KTT Department
Juridical Office
|
Share or researchers with access
to policy on IPR and
exploitation
of
research
results and to KTT Framework (both in Romanian
and English) /
1 developed documented policy,
100% of
|
|
|
|
|
|
researchers with access
to the policy
|
|
Action 45- Training of early-stage researchers
on
intellectual property
rights and exploitation
of research results
|
31- Intellectual Property Rights
32-Co- authorship
|
Semester 1/2025
Semester 2/2025
|
Scientific council Scientific Secretary
PM & KTT Departments Juridical Office
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year
|
|
Action 46- Elaboration
of a internal procedure
on co-
authorship
|
32-Co- autorship
|
Semester 1/2025
Semester 2/2026
|
Scientific council Scientific Secretary
PM & KTT
Departments
Juridical Office
|
Share of researchers with access
to internal procedure
on
co-authorship
(both in Romanian and English)
/ 1
developed procedure,
100% of researchers with
access to procedure
|
|
Action 47- Training
for implementation
of co-authorship procedure
|
32-Co- autorship
|
Semester 1/2025
Semester 2/2026
|
Scientific council Scientific Secretary
PM & KTT Departments Juridical Office
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year
|
|
Action 48- Organizing
training sessions
on the internal regulations and structure responsible for solving complains
|
34- Complains/
appeals
|
Semester 1/2025
Semester 2/2026
Continuously
|
Top management
Scientific council
HR Department
Commission
of ethics
Ethics
Responsible
|
Number
of training
courses
per year / 2 training sessions per year
Number of trained
researchers per year / 50 trained researchers per year
Statistics
on complains
/ 1 statistic per year
|
|
Action 49-
Organizing periodic information sessions on results of information, consultation and decision-making bodies
Link: hrs4r_otmr-strategy_action_plan_a49.php
|
35- Participation
in decision making
bodies
|
Semester 1/2025
Semester 2/2026
Continuously
|
Top management
Scientific
council
HR Department
Commission
of ethics
|
Number of
information sessions per year /2 information
sessions per
year, 100% of staff with access
to
information sessions
|
|
Action 50-
Introducing specific duties related
to
professional training
and continuous
development
in
research in the job description sheets of research coordinators/supervisors
and mentors
|
40- Supervision
|
Semester 1/2025
Semester 2/2026
Continuously
|
HR Department Scientific Secretary
|
Revised
job description sheets of research
coordinators/supervisors and mentors/10 per year
|
|
|
