Action 1 - Creating a section dedicated to relevant information on research freedom, limitations and opportunities on the institute’s website
Link: hrs4r_otmr-strategy_action_plan_a1.php
| 1-Research freedom | Semester 1/2025 Semester 2/2025 | Scientific Council
Scientific Secretary
IT Department | Number of documents available within section / 1 new or updated document per year
Number of users per year /
100 users per year |
Action 2 - Drafting PS- System Procedure - Research process and posting it on the institute’s website
Link: PS_procedura cercetare (draft) 
| 1-Research freedom
4-
Professional attitude | Semester 1/2025 Semester 2/2025 | Scientific Council Scientific Secretary
IT Department | Number of documents available within section / 1 new
Number of users per year / 100 users per year |
Action 3 - Supporting researchers
to perform research activities in
other domains that those specific
to their department | 1-Research
freedom | Semester 1/2026
Semester 2/2026 | Scientific
Council
Scientific
Secretary | Number of researchers
involved in research activities
not specific to their
department / 20 researchers
per year
Number of projects involving
collaboration between
departments / 4 projects per
year |
Action 4 - Updating the section
dedicated to information on ethical principles application and Commission of ethics activity on the institute’s website section Ethics documents
Link: https://icmpp.ro/GEP.php
| 2-Ethical
principles | Semester 1/2025
Semester 2/2025 | Commission of
ethics | Number of documents
available within section / 1 |
Action 5 - Maintenance and development of institutional repository
Link: hrs4r_otmr-strategy_action_plan_a5.php
| 3-
Professional responsibilit y | Semester 1/2025 Semester 2/2025 Continuously | Repository responsible
IT Department | Number of documents available / 50 new documents per year
Number of registered users /
100 registered users per year |
| Action 6 - Disseminating to researchers the professional responsibility, on research methodologies, planning of research projects, ethical aspects of research projects, with accent on new tendencies related to open data, open science, AI. | 3-
Professional responsibilit y
28-Career developmen t
37-
Supervision and managerial duties
38-
Continuing Professional Developmen t
39- Access to research training and continuous developmen t
40-
Supervision | Semester 2/2025 Semester 2/2026 | Repository responsible
Ethics Responsible | Number of training sessions on professional responsibility per year / 2 training sessions per year
Number of trained researchers on professional responsibility per year / 40 trained researchers per year |
| Action 7 - Training courses and support for young researchers in order to submit project proposals within national and especially international competitions | 4-
Professional attitude | Semester 1/2025 Semester 2/2025 | Scientific Council PM
Department | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 40
trained researchers per year |
Action 8 - Creating a section, on ICMPP website, dedicated to open competition calls, research funding process and management of research projects
Link: https://icmpp.ro/ongoing_calls.php
| 4-
Professional attitude | Semester 2/2025 Semester 2/2026 | Scientific Council Scientific Secretary
IT Department | Number of documents available within section / 2 new or updated documents per year
Number of users per year /
100 users per year |
| Action 9 - PM Framework/ Guidelines | 4-
Professional attitude | Semester 2/2025 Semester 2/2026 | Scientific Council Scientific Secretary PM
Department | Number of documents available within section / 1 new or updated document per year
Number of users per year /
100 users per year |
Action 10 - Translation to English of documents regarding contractual and legal obligations
and their publication to
Link: Report on trend in the share of applicants
- Competition Announcement
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
- Draft promotion exam (EN)
- Draft promovare posturi (RO)
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 5-
Contractual
and legal obligations | Semester 1/2025 Semester 2/2025 Continuously | HR
compartment IT Department | Documents regarding
contractual obligations
translated to English and published on institute’s |
Action 11 - Organizing yearly training sessions on contractual and legal obligations within research activity (e.g.: annual workshop on application of legislation regarding project financing, patents, technology transfer, data protection and confidentiality) and insuring
budget for periodic trainings | 5-
Contractual and legal obligations | Semester 1/2025 Semester 2/2025 Continuously | Scientific Council
PM & KTT
Departments | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 40 trained researchers per year |
Action 12 - Continuing efforts for a Collective labor contract
- Invitation no. 1896/30.04.2025
- List of representatives: 3 union leaders
| 5-
Contractual and legal obligations | Semester 1/2025 Semester 2/2025 Continuously | Top management Legal Office ICMPP
Syndicate | Number of collective labour negotiation invitations per year / 1 invitation per year Number of ICMPP Syndicate representatives involved in negotiations per year / 3
representatives per year |
Action 13 - Organizing training sessions on social responsibility
Link: hrs4r_otmr-strategy_action_plan_a13.php
| 6-
Accountabili ty | Semester 1/2025 Semester 2/2026 Continuously | Scientific Secretary
HR Department | Number of training courses per year / 2 training sessions per year
Number of trained
researchers per year / 40 trained researchers per year |
| Action 14 - Dissemination to the personnel of procurement process rules within research projects | 6-
Accountabili ty | Semester 2/2025 Semester 1/2026 | Procurement office
Legal office | Share of researchers with access to procurement process rules within research projects (both in Romanian and English) / 100% researchers with access to the procurement process
rules within research projects |
Action 15 - Dissemination to researchers of good practices within research activity
Bune practici in cercetare (RO)
Good practices (EN)
| 7-Good practice in research
36-Relation with supervisors 37-
Supervision and managerial duties
38-
Continuing professional developmen
t | Semester 1/2025 Semester 2/2025 | Scientific Council Scientific Secretary
HR Department | Share of researchers that can access good practices within research activity (both in Romanian and English) / 100% researchers with access to good practices within research activity |
Action 16 - Organizing training sessions on data confidentiality and protection of intellectual property rights
Link:
- OTM-R on HR Strategy EN
- Politica-OTM-R _ICMPP RO
| 7-Good practice in research | Semester 1/2025 Semester 2/2025 | Juridical Office PM & KTT
Departments | Number of training courses per year / 2 training sessions per year
Share of trained researchers
per year / 100% researchers trained |
| Action 17 - Training sessions on introduction to market of new technologies, products & services based on research results | 8-
Diseminatio n, exploitation of results | Semester 1/2025 Semester 2/2026 Continuously | KTT
Department | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 40
trained researchers per year |
Action 18 - Institutional centralized data bases of ICMPP patents and list of services and products for SMEs and industrial partners periodically updated & uploaded on ICMPP website
Link: patents_info.php
| 8-
Diseminatio n, exploitation of results | Semester 1/2025 Semester 2/2026 Continuously | KTT
Department
IT Department | Section on ICMPP website on patents and list of services and products for SMEs and industrial partners / 1 section on ICMPP website
Number of users per year /
100 users per year |
| Action 19 - Developing an IP Policy and KTT Guidelines | 8-
Diseminatio n, exploitation of results | Semester 1/2025 Semester 2/2026 Continuously | KTT
Department
IT Department | Section on ICMPP internal website on IP Policy and a KTT Guidelines / 1 section on ICMPP internal website Number of users per year /
100 users per year |
| Action 20 - Creating a section on ICMPP website dedicated to commercialization of research results and engagement of general public | 9-Public engagement | Semester 1/2025 Semester 2/2025 | KTT
Department Communication Coordinator
IT Department | Section on ICMPP website on commercialisation of research results and engagement of general
public / 1 section on ICMPP website
Number of users per year /
100 users per year |
| Action 21 - Organization of thematic events dedicated to the general public to popularize ICMPP’s research activities: e.g., ICMPP Open Days, Researchers’ Night, Flame Laboratory, Researchers’ Festival | 9-Public engagement | Semester 1/2025 Semester 2/2025 | Scientific Secretary KTT
Department Communication Coordinator | Number of thematic events dedicated to the general public to popularize ICMPP’s research activities / 1 event per year
Number of persons
participating to thematic events / 40 participants |
Action 22 - Organizing seminars for researchers on Science communication to the general public
Science communication to the general public
Link: hrs4r_otmr-strategy_action_plan_a22.php
| 9-Public engagement | Semester 1/2025 Semester 2/2025 | KTT
Department Communication Coordinator
IT Department | Number of seminars per year
/ 1 seminar per year
Number of researchers participating seminar per year / 40 researchers per
year |
Action 23 - Translation to English
of documents regarding personnel recruitment and their publication to institute’s website and https://euraxess.ec.europa.eu/ in order to attract researchers from abroad
Links:
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
- Draft promotion exam (EN)
- Draft promovare posturi (RO)
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 10-Non
discriminatio | Semester 1/2025
Semester 2/2025 | HR Department
IT Department | Number of translated to
English of documents |
Action 24 - GEP annual reports published on ICMPP website
Link: https://icmpp.ro/GEP.php
| 10-Non discriminatio n
27-Gender
balance | Semester 1/2025 Semester 2/2025 | HR Department GEP
Responsible
IT Department | Number of GEP reports published on ICMPP website/ 1 report per year
Number of users per year /
100 users per year |
Action 25 - Drafting new and broader criteria for researchers’ periodic evaluation and drafting Internal Methodology for recruitment and research personnel hiring, according to the new Law no. 183/2024, and posting them on ICMPP website in Romanian and English
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 11-
Evaluation/ appraisal systems
12-
Recruitment | Semester 2/2025 Semester 1/2026 | Scientific Council Scientific Secretary
HR Department IT Department | Number of documents posted on ICMPP website/ 2 documents per year
Number of users per year / 100 users per year |
Action 26 - Elaboration of OTM-R policy
Link: Report on trend in the share of applicants
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
- Draft promotion exam (EN)
- Draft promovare posturi (RO)
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 12-
Recruitment 13-
Recruitment (Code)
14-Selection (Code)
15-
Transparenc y (Code)
16-Judging merit (Code) 17-
Variations in the chronologica l order of CVs (Code) 18-
Recognition of mobility experience (Code)
19-
Recognition of qualification s (Code)
20-Seniority (Code)
21-
Postdoctoral appointmen
ts (Code) | Semester 1/2025 Semester 2/2026 | HR
compartment Scientific Council Steering Committee | OTM-R strategy/policy available both in Romanian and English / 1 OTM-R strategy / policy developed OTM-R strategy/policy published on HRS4R section on institute’s website / 1 OTM-R strategy / policy publicly available |
Action 27 - Regular use of https://euraxess.ec.europa. eu/ not only in the case of vacant positions within research projects, but for all available job positions.
Link: Report on trend in the share of applicants
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
- Draft promotion exam (EN)
- Draft promovare posturi (RO)
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 12- | Semester 2/2025 | HR Department | Documents regarding |
Action 28 - Revising ICMPP Internal Regulation and ICMPP Methodology for research personnel recruitment and hiring, including provisions of clear criteria and/or rewards for mentoring and tutoring activities for young researchers, and posting them on ICMPP website in Romanian and in English
Link: Report on trend in the share of applicants
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
- Draft promotion exam (EN)
- Draft promovare posturi (RO)
- Draft Reg competition (EN)
- Draft Reg concurs posturi (RO)
- Reg on research periodic eval (EN)
-
Reg eval personal CDI (RO)
| 12-
Recruitment 13-
Recruitment (Code)
14-Selection (Code)
15-
Transparenc y (Code)
16-Judging merit (Code) 17-
Variations in the chronologica l order of CVs (Code) 18-
Recognition of mobility experience (Code)
19-
Recognition of qualification s (Code)
20-Seniority (Code)
21-
Postdoctoral appointmen ts (Code)
33- Teaching | Semester 1/2025 Semester 2/2026 | Scientific Council Scientific Secretary HR
Department | Share of staff with access to revised Internal Regulation and ICMPP Methodology for research personnel recruitment and hiring (date of last update, ensure that is sent to all staff) / Revised procedures, 100% researchers with access to revised procedures |
Action 29 - Revising administrative tasks of human resources compartment in line with OTM-R mandatory requirements
- Draft RI (EN) | Draft RI (RO)
- Draft ROF (EN) | Draft ROF (RO)
| 12-
Recruitment 13-
Recruitment (Code)
14-Selection (Code)
15-
Transparenc y (Code)
16-Judging merit (Code) 17-
Variations in the chronologica l order of CVs (Code) 19-
Recognition of qualification
s (Code) | Semester 1/2025 Semester 2/2026 | HR Department | Revised administrative tasks of human resources compartment in line with OTM-R mandatory requirements / 1 Revised administrative tasks for HR personnel |
Action 30 - Developing evaluation competences of
selection commissions members (trainings, courses)
- Proces verbal ședința Consiliu Științific nr. 4978/21.10.2024 / Minutes of Scientific Council meeting no. 4978/21th June 2024
- Proces verbal ședința Consiliu Științific nr. 348/28.01.2025 / Minutes of Scientific Council meeting no. 348/28th January 2025
| 14-Selection (Code) | Semester 1/2025 Semester 2/2026 Continuously | Scientific Council Scientific Secretary
HR Department | Number of training courses on competences
evaluation for selection commissions members / 1 training sessions per year Number of staff following trainings on competences evaluation / 5 trained researchers per year on competences evaluation Statistics on the composition of commissions / 1 statistic
per year |
Action 31 - Creating a section on the institute’s website dedicated to mobility opportunities and periodical monitoring of the training plan/opportunities of training vs. available financing
Link: https://www.icmpp.ro/mobility_projects.php
| 18-
Recognition of mobility experience (Code)
29-Value of mobility
39-Access to research training and continuous
developmen | Semester 1/2025 Semester 2/2026 Continuously | Scientific Council Scientific Secretary
IT department HR
Department Accounting Department | Website section of mobility opportunities / 1 website section on mobility opportunities
Number of documents available within website section / 5 new/updated documents on mobility opportunities per year Number of users per year / 100 users per year
Number of internal reports |
Action 32 - Creating individual career plans for researchers
- Planurile individuale de carieră sunt îndosariate în cadrul Serviciului Resurse Umane Salarizare / Individual Career plans are filed within HR&Payroll Department
| 18-
Recognition of mobility experience (Code)
25-Stability and permanence of employment 29-Value of mobility
30-Access to career advice
33-Teaching 36- Relation with supervisors 37-
Supervision and managerial duties
38-
Continuing Professional Developmen t
39-Access to research training and continuous developmen t
40.
Supervision | Semester 1/2025 Semester 2/2026 Continuously | Scientific Secretary Heads of Laboratories/D epartments
HR Department | Number of individual career plans for researchers / 50 plans per year |
Action 33 - Support from the PM Department for researchers for searching and drafting mobility project applications
Link: List of projects and researchers (2025)
| 18-
Recognition of mobility experience (Code)
29-Value of mobility
39-Access to research training and continuous developmen
t | Semester 1/2025 Semester 2/2026 Continuously | Scientific Secretary Heads of Laboratories/D epartments
HR Department | Number of mobility project applications / 10 per year Number of researchers who had support/ 10 per year |
Action 34 - Increasing researcher number by attracting additional
funding, other national and European funding
Link: Report on trend in the share of applicants
Link: Draft_Announcement_competition_research positions
Link: Contests Report for scientific researcher positions
Link: Model anunt concurs cercetare
Link: Raport final concurs cercetare
| 22-
Recognition of the | Semester 1/2025 Semester 2/2026
Continuously | HR Department PM
Department | Trend in the share of applicants from outside
ICMPP / Share of applicants |
| Action 35 - Annual teambuilding/networking event | 22-
Recognition of the
profession | Semester 2/2025 Semester 2/2026 Continuously | HR Department Accounting Department | Number of
teambuilding/networking event/ 1 per year
Number of employees
attending the event/ 50 per event |
| Action 36 - Annual seminar on research project financing programs to increase access options to supplementary financial sources | 22-
Recognition of the
profession 26 - Funding
and salaries | Semester 1/2025 Semester 2/2026 Continuously | PM
Department | Number of seminars/ 1 per year
Number of employees attending the seminar/50 per seminar |
Action 37 - Internal pilot project for digitalized planning and training for the use of institutional research equipment
Link: hrs4r_otmr-strategy_action_plan_a37.php
| 23 -Research environment | Semester 1/2025 Semester 2/2026 Continuously | Scientific Secretary
IT Department | Number of pilot project for digitalized planning and training for the use of institutional research equipment / 1
Number of employees using digitalized planning and training for the use of institutional research
equipment /100 |
Action 38 - Diversification of
financing sources for research | 23 -
Research | Semester 1/2025
Semester 2/2026 | PM & KTT
Departments | Number of new financing
sources for research projects, |
Action 39 - Development of an internal regulation on remote working for research activities
Link: Regulament ICMPP_munca la domiciliu_iunie 2025
| 24 - Working conditions | Semester 1/2025 Semester 2/2026 Continuously | HR Department | Number of internal regulations on remote working for research
activities / 1 |
Action 40 - Assuring suitable working conditions for researchers, including for
disabled researchers
- Raport privind condițiile de muncă și starea de sănătate a salariaților Institutului de Chimie Macromoleculară "Petru Poni" Iași pentru anul 2024, înregistrat cu nr. 6708 din 31 decembrie 2024 - document întocmit anual, disponibil în cadrul Serviciului Resurse Umane Salarizare /Report on the working conditions and health status of the employees of the Institute of Macromolecular Chemistry "Petru Poni" Iași for the year 2024, registered with no. 6708 of December 31, 2024 - document prepared annually, available within the Human Resources Payroll Service
| 24 - Working conditions | Semester 1/2025 Semester 2/2026 Continuously | PM & KTT
Departments | Number checks on working conditions for researchers, including for disabled
researchers / 1 per year |
Action 41 - Trainings for laboratory heads on velvet leadership
- Proces verbal ședința Consiliu Științific nr. 4978/21.10.2024 / Minutes of Scientific Council meeting no. 4978/21th June 2024
- Proces verbal ședința Consiliu Științific nr. 348/28.01.2025 / Minutes of Scientific Council meeting no. 348/28th January 2025
| 24 - Working conditions | Semester 1/2025 Semester 2/2026 Continuously | Scientific Secretary
HR Department | Number of Trainings for laboratory heads on velvet leadership / 1 per year Number of laboratory heads attending training / 9 per
year |
Action 42 - Annual seminar on GEP issues
Link: ANNUAL SEMINAR OF GEP 2025 HRS4R
| 27 - Gender balance | Semester 1/2025 Semester 2/2025 | HR Department GEP
Responsible | Number of seminars/ 1 per year
Number of participants to
seminar / 50 per year |
Action 43 - Strategy for career development for researchers
Link: Template RO
| Career developmen t
Value of mobility
Access to career advice
33-Teaching 36-Relation with supervisors 37-
Supervision and managerial duties
38-
Continuing professional developmen t
39-Access to research training and continuous developmen t
40-
Supervision | Semester 1/2025 Semester 2/2026 | Scientific council Scientific Secretary Heads of Laboratories
HR Department | Number of strategies (available both in Romanian and English) / 1 spread to all researchers
Career advice system in place
/ 1 implemented career advice system, 10
researchers per year benefits from implemented career advice system |
| Action 44-Elaboration of a policy on intellectual property rights and exploitation of research results and elaboration of KTT Framework | 31-
Intellectual Property Rights | Semester 1/2025 Semester 2/2025 | Scientific council Scientific Secretary KTT
Department
Juridical Office | Share or researchers with access to policy on IPR and exploitation of research results and to KTT Framework (both in Romanian and English) / 1 developed
documented policy, 100% of |
| Action 45- Training of early-stage researchers on intellectual property rights and exploitation of research results | 31-
Intellectual Property Rights
32-Co-
authorship | Semester 1/2025 Semester 2/2025 | Scientific council Scientific Secretary
PM & KTT
Departments Juridical Office | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 40 trained researchers per year |
| Action 46- Elaboration of a internal procedure on co- authorship | 32-Co-
autorship | Semester 1/2025 Semester 2/2026 | Scientific council Scientific Secretary
PM & KTT
Departments Juridical Office | Share of researchers with access to internal procedure on co-authorship (both in Romanian and English) / 1 developed procedure,
100% of researchers with
access to procedure |
| Action 47- Training for implementation of co-authorship procedure | 32-Co-
autorship | Semester 1/2025 Semester 2/2026 | Scientific council Scientific Secretary
PM & KTT
Departments
Juridical Office | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 40 trained researchers per year |
| Action 48- Organizing training sessions on the internal regulations and structure responsible for solving complains | 34-
Complains/ appeals | Semester 1/2025 Semester 2/2026 Continuously | Top management Scientific council
HR Department Commission of ethics
Ethics
Responsible | Number of training courses per year / 2 training sessions per year
Number of trained researchers per year / 50 trained researchers per year Statistics on complains / 1 statistic per year |
| Action 49- Organizing periodic information sessions on results of information, consultation and decision-making bodies | 35-
Participation in decision making bodies | Semester 1/2025 Semester 2/2026 Continuously | Top management Scientific council
HR Department Commission of
ethics | Number of information sessions per year /2 information sessions per year, 100% of staff with access to information sessions |
Action 50 - Introducing specific duties related to professional training and continuous development in research in the job description sheets of research coordinators/supervisors and
mentors
Link: Job description sheet_RESEARCH COORDINATOR EN
Link: Fisa postului sef laborator rev RO
| 40-
Supervision | Semester 1/2025 Semester 2/2026 Continuously | HR Department Scientific Secretary | Revised job description sheets of research coordinators/supervisors and mentors/10 per year |
HRS4R- OTMR Strategy 
